Item Status

This table below describes the item statuses with Sitka’s property settings.

Item Status

Definition

Holdable

OPAC Viewable

Sets copy active

Is Available?

Hopeless Prone

Available

Item is on the shelf

Yes

Yes

Yes

Yes

No

Bindery

Sent to be rebound

No

Yes

No

No

No

Canceled Transit

A transit for the item was aborted

Yes

Yes

No

No

No

Cataloguing

Item is being catalogued or in cataloguing department

Yes

Yes

Yes

No

No

Checked out

Item is on loan

Yes

Yes

Yes

No

No

Claimed Returned

Patron reports item has been returned. (Libraries develop own procedure for deciding when to make an item Claimed Return)

No

Yes

Yes

No

No

Cleaning

Item is being cleaned (ie. DVDs and CDs)

Yes

Yes

Yes

No

No

Damaged

Damaged and may not circulate again

No

Yes

Yes

No

Yes

Discard/Weed

Item is no longer in collection, it has been weeded or discarded

No

No

Yes

No

Yes

ILL

Item is being used for an inter library loan (borrower is not tracked in Evergreen)

Yes

Yes

Yes

No

No

In process

Item is being processed and will soon be available

Yes

Yes

No

No

No

In transit

Item is travelling between libraries and remains in the In Transit status until checked in

Yes

Yes

Yes

No

No

Long Overdue

Not currently used in Sitka.

No

No

No

No

No

Lost

Declared lost by patron or library (either manually or automatically)

No

Yes

Yes

No

Yes

Lost and Paid

Item was declared lost by patron or staff and has now been paid for.

No

Yes

Yes

No

Yes

Mending

Item is being repaired

Yes

Yes

Yes

No

No

Missing

Item cannot be found

No

Yes

Yes

No

Yes

On display

Item is on display and is not in its usual shelving location

Yes

Yes

Yes

Yes

No

On holds shelf

Item is awaiting pick-up by patron. Item is usually on a "holds shelf" within the library

Yes

Yes

Yes

No

No

On order

Item has been ordered but not yet received from a vendor

Yes

Yes

No

No

No

On reservation shelf

Used with room/booking module. When an item has been booked/reserved, it is placed in a unique location, ready for pick-up

No

Yes

Yes

No

No

Onsite consultation

Item is available for use on-site and possibly needs to be requested through staff. This is not intended for normal reference materials.

No

Yes

Yes

Yes

No

Reserves

In reserves collection

No

Yes

Yes

Yes

No

Reshelving

Item has been returned but not yet shelved. Status automatically changes to Available after 24 hours

Yes

Yes

Yes

Yes

No

Storage

On-site or off-site storage

Yes

Yes

Yes

No

No

Temporarily Unavailable

Not available for patrons to borrow but will become available at a later date

No

No

Yes

No

No

Tip

  1. If the Sets copy active is set to NO, an item created with this status will not have the Active Date field filled. The date will be filled later when the item achieves a status with Sets copy active is set to YES.
  2. If Is Available? is set to YES, items with that status will appear in search results when the Limit to Available checkbox is checked and can be checked out without needing to be first checked in or have any prompts regarding unavailable status appearing.

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