Sitka’s Minimum MARC record

As there is an approved minimum level for original MARC records, the following may assist you when creating original MARC records in Evergreen. For more detailed information on MARC and RDA standards, the Library of Congress has the authoritative website at &

Here is an example of a MARC record that meets and exceeds minimum cataloguing standards for a book in a series.


Standard Numbers:

Classification Numbers: Evergreen does not display call numbers from the shared MARC record, but the data is useful for searching, matching, and assessing quality of a MARC record. Evergreen uses each library’s volume record for local call number display, and will give you the option to auto-fill your number from the MARC record if you want to use that call number as yours.

Title: 245 tag contains all the important title information and General Material Designations (GMD). 245 subfields a and b are title and sub-title respectively, 245c contains the statement of responsibility, and 245h is for approved GMDs. Note, for RDA records, the GMD is no longer used; instead the tags of 336, 337 and 338 are used (see below).

Edition Statement: 25X tags contain important descriptive information about the item being described. This information includes edition statement, imprint and other publication source information.

Publication Information: 264 tag and subfields a, place of publication, b, name of publisher, and c, year of publication, contain critical publication information and should be as complete as possible. When assessing record, matching the 264/260 tag should always be considered. Note, the second indicator of 264 should be filled: 1 for publication, 2 for distribution, etc.

Physical Description of Item: 300 tag is used to physically describe an item as completely as possible.

Content, Media and Carrier type: 336, 337, 338 tags are used for RDA records only. The fields of content, media and carrier collectively replace the GMD (245$h). For 336, subfield $a is content term and $2 rda content. For subfield 337, $a is media term and $2 is rdamedia. For 338, $a is carrier term and $2 is rdacarrier. See here for appropriate RDA terms.

Series Information: 440 and 490 are used to describe relevant series. 440 was officially made obsolete in 2008, but you will still find it used in records that predate 2008, but for correct, current series cataloguing use the 490 tag.

Notes: 5xx tags are useful, keyword searchable notes tags, which assist in description and retrieval of items. Use the 500 tag for a note that cannot be placed in any other 5xx tag as per MARC standards.

Subjects: 6xx contain subject headings that follow standards for personal, topical, geographical, and genre terms. Use 690 for local, non-standard subject headings.

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