Spine/Pocket Labels

Configuring Label Printing

Printing Spine Labels during Cataloguing

You may choose to print spine labels during the cataloguing process. On saving item records, you will be automatically directed to the printing item label screen. However, you need to set it up first.

  1. Go to Defaults on Holdings Editor.

  2. Select Print Item Labels on Save & Exit checkbox.

  3. With the above setting in place, when you finish editing item records and click Save & Exit, the Print Item Labels screen will open up in a new tab.
  4. Make any required adjustments and click Print.



If you have spine label templates, select one from the dropdown list, and click Apply.


Printing Spine Labels by Batch

You may choose to print spine labels after cataloguing a batch of items.

  1. Scan the items on Items Status screen and select them.
  2. Click Actions → Show → Print Labels.

  3. Choose a template, if needed.
  4. Click Print.


Printing Spine Labels from Item Buckets

You can also print labels from Item Buckets.


Configuring Label Printing

You configure label printing on the Print Item Labels screen. There are four tabs on this screen.

  1. Call Number Template shows the template used to extract information for the spine label. The default includes call number prefix, copy location prefix, call number label, call number suffix, and shelving location suffix.
  2. Call Numbers shows the spine label generated for the item based on the above template. For individual spine labels, you may edit them temporarily for the current printing only.

  3. Settings is the place where you set up the format of the printing and the label. Settings here will override the group of settings under Item Print Label on Library Settings Editor. Here you may configure the following:

    1. Print Feed Option: click the radio button to choose to use sheet labels or roll labels (continuous).
    2. Starting Position on Label Grid: specify the starting row and column.
    3. Label Set Configuration: click the Spine Label and/or Pocket Label radio button(s) to print spine or pocket label only or both. Each call number is considered a label set. You may specify the number of labels in each set and which label (spine label or pocket label) to be printed in which column. The screenshot shows two labels to be printed for each call number.
    4. Page Settings section allows you to specify the position of the labels on the page: the page margin, number of rows and columns of labels on each page and gaps between labels.
    5. Font & Label Settings: here you define the size of the label, position the printed content in the label and format the print.

      1. The setting Item Print Label - Inline CSS allows you to add CSS into the template to further adjust where your text displays on your labels. For example, this centers the text and adds padding to the top of the label.
.spine {text-align:center; padding-top: 20px;}
  1. Label Template includes the script used to do the printing job. The top portion is the explanation. The lower portion is the code for printing. Changes in Settings will be reflected in the code. You do not edit the code directly.

Label Printing Template

You can save your adjustments on label printing settings to a label printing template. For example, if you usually print spine labels only, but sometimes print both spine and pocket label, you can create two templates: one for spine label only, the other for both labels. When printing the labels, you just need to choose the appropriate template from the list, then click Apply.

To create a label printing template, make the necessary adjustment on any or all tabs. Once done, type in a name in the Template box, and click Save.



Label printing templates are linked to login accounts. To share templates, you can export them, and send them to your colleagues for them to import into their own accounts.

Copyright © 2008-2018, BC Libraries Cooperative