Receive Items on the Invoice

List Mode

You can receive line items directly from the invoice rather than through a purchase order.

  1. Create or open an invoice.
  2. link all applicable line items to the invoice. See Populating Invoices for instructions.
  3. Click Save
  4. Click Receive Items.
  5. The Acquisitions Invoice Receiving screen opens.
  6. Select the number of copies you would like to receive for each line item on the invoice.
  7. Click Receive Selected Copies.
  8. Click Return to Invoice.

List Mode

Receive specific copies

  1. Create or open an invoice.
  2. Click Receive Items.
  3. Click Use List Mode.

    1. Line item details including Fund, Call Number, & Barcode will be displayed
  4. Use the check boxes to select the specific copies you would like to receive.
  5. Click Receive Selected Copies.
  6. Select more copies to receive or click Return to Invoice.


Fund debits linked to an invoice are marked as paid (encumbrances = false) only when the invoice is closed.

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