Sitka’s Acquisitions Year End Procedure

Sitka’s Acquisitions Year End Procedure
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If you run into difficulties at any point in this process please contact Support for assistance.

Prepare for year end using the Year End Checklist.
1. See the section called “Year End Checklist”
Implement an acquisitions year end freeze.
1. An acquisitions freeze helps ensure that all debits and encumbrances are assigned to the correct fiscal year.
Run report Fund Report by Year for old fiscal year.
1. Template found in Sitka_templates → Acquisitions → Funds
Complete a Dry Run to check that all necessary funds will be propagated for the new fiscal year.
1. See the section called “Dry Run”
Perform the Fiscal Year Close-out Operation.
1. See the section called “Fiscal Year Close-out Operations”
Run report Fund Report by Year for old and new fiscal year.
1. Template found in Sitka_templates → Acquisitions → Funds
Use the fund reports to confirm that the encumbrances and spent totals for the funds in the old and new fiscal years are correct.
1. Libraries should see zero encumbrances in their old fiscal year and negative balances in their new fiscal year.
Create new funding source(s) and allocates credit to the funding source(s).
1. See the section called “Creating Funding Sources” and the section called “Applying Credit”.
Allocate money from the new funding source(s) into the new funds.
1. See the section called “Allocate Credit to Funds - Funding Source Tab”
Lift acquisitions year end freeze.
1. New orders can be created.

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