Chapter 7. Cataloguing Policy

Table of Contents

Cataloguing Standards
Cataloguing Permissions
The Cataloguing Workflow
Editing Bibliographic Records
Adding Individual Bibliographic Records
Batch Loading Bibliographic Records
The Bibliographic Record


Sitka’s Cataloguing Policy defines the standards and best practices for cataloguing within the shared Sitka catalogue to ensure that all libraries are treating bibliographic records in the same manner when they are editing, creating, or adding records.

All staff that perform cataloguing tasks at Sitka libraries are expected to familiarize themselves with this policy and commit to uphold it as they work with records in the Sitka catalogue.

The goal is to have a database of high quality bibliographic records that are shared by all libraries. Ideally there is one MARC record in the database for each discrete bibliographic title which all libraries add their holdings to. All Sitka libraries must follow the same policies when editing MARC records to ensure that records accurately describe the items that are attached to them.

The bibliographic records in the Sitka database are the shared property of the BC Libraries Cooperative, regardless of the holdings attached. It does not matter which library created the record, who transferred it into the database, or who has edited it since.

Maintaining the quality and integrity of each bibliographic record is an interest and a responsibility we all share.

Sitka’s cataloguing policy was originally developed by the BC Libraries Cooperative in 2009 with recommendations from the Sitka Cataloguing Working Group. The policies are updated by Co-op Support as needed to reflect changes in cataloguing standards and changes to Sitka recommendations.

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