Chapter 19. Maintaining Bibliographic records

Table of Contents

Editing MARC Records
Editing MARC Record Leader and Fixed Field 008
Format Filters and Format Icons
Merging Bibliographic Records
Deleting Bibliographic Records
Exporting Bibliographic Records

The appropriate title information displayed on OPAC relies on correct MARC coding. For example, format icons for text, moving pictures and sound rely on MARC coding in the leader, and 007 and 008 fields, as do OPAC search filters, such as publication date, item type, or target audience. Bibliographic records matching and de-duplicating also rely on correct MARC coding and consistency in use of and contents in particular MARC tags. The ability to edit and manage MARC records is very important to maintaining database integrity.

Evergreen allows you to edit MARC tags, sub-fields, and indicators, as well as an easy entry box to edit parts of the leader and 008 field on a built-in form called MARC Editor. Besides, it also provides a text based editor, which allows you to easily add or remove tags, and/or edit the fields. But you need to pay close attention to the position of the tags, indicators and the spacing required to preserve the record structure.

Editing MARC Records

  1. To edit a MARC record, retrieve it on the catalogue. Once record is displayed on Record Details screen, click MARC Edit.

    images/cat/marc-edit-1.png

    Tip

    You can set the displayed veiw as default by clicking Set Default View. Individual records will be loaded in this view when selected/retrieved.

  2. MARC record is displayed. Use scroll bar on right to move record up and down on screen.

    images/cat/marc-edit-2.png
  3. Depending on your preference, you can select Stack subfields to change the way subfields are displayed.

    images/cat/marc-edit-3.png
  4. Now the subfields are in separate rows.

    images/cat/marc-edit-4.png
  5. To add or remove rows, or replace tags, click the Help button to display the keyboard shortcuts. Move the cursor to appropriate position, then use the keyboard shortcut.

    images/cat/marc-edit-5.png
  6. You can right click at the appropriate position to list the functions and tags.

    images/cat/marc-edit-5a.png
  7. To work with the data in a tag, simply click or Tab into required field.
  8. To edit indicators, click or Tab into the required field and right click to view correct indicators and enter appropriate data.

    images/cat/marc-edit-6.png
  9. Once your edits are complete, click Save Record.

    images/cat/marc-edit-7.png

To access the Flat-Text Editor, select the checkbox in front of it. To switch back to the form editor, de-select it.

Tip

On Flat-Text Editor, each line stands for a tag. The tags, indicators and their values are at fixed positions. If there is no value at a position, you will see "\" as a spacing taker. For positionally defined tags, such as 007 or 008, you will see "\" in the field content area, too. You need to replace it with the content you want to put in, when necessary.

Copyright © 2008-2018, BC Libraries Cooperative